The Assistants’ Association is a subsidiary of the Connecticut Section PGA.Its mission is to create an environment, through education and training, which shall improve the skill level and effectiveness of assistant professionals in their career pursuits within the golf industry.
Section 2.Authority
These bylaws supersede all previous publications of the Assistants’ Association bylaws and regulations. These bylaws, once approved by The Section Board of Directors, will supersede all other bylaws and regulations regarding the governance of the Assistants’ Association of the Connecticut Section PGA (The Section).
ARTICLE II
SECTION ALIGNMENT
Section 1.Assistants’ Association Bylaws
As a subordinate of The Section, the Assistants’ Association may conduct business in accordance with The Constitution, Bylaws and Regulations of The Section that shall not be inconsistent or at variance with the Constitution, Bylaws and Regulations of either The Section or The PGA of America (The PGA).
ARTICLE III
MEMBERSHIP
Section 1.Membership
To qualify for membership in the Assistants’ Association one must be primarily employed as defined by The PGA Bylaws and affiliated with the Section in one of the following classifications:
“Active” PGA Class A-8 as defined in Article III Section 3
Registered PGA Apprentice
Pre-Apprentice of the Section
Section 2. Voting Member
A voting member is any member of the Assistants’ Association, excluding Pre-Apprentices.
Section 3. Voting Membership
To qualify for voting membership in the Assistants’ Association one must be primarily employed as defined by The PGA Bylaws and affiliated with the Section in one of the following classifications:
Registered PGA Apprentice
“Active” PGA Class A-8 Member who has submitted a request for voting rights to the Assistants’ Association Board by July 1st.
ARTICLE IV
OFFICERS
Section 1.Composition
The officers will be comprised of the President, Vice President, and Secretary.
Section 2.Terms, Appointments, and Elections
The officers shall be elected to a one-year terms and shall be elected at the Assistants’ Association Annual Fall Meeting by majority vote of a Quorum.
The officers may not serve a second term in the same office, unless the Section Board of Directors makes the appointment.
All candidates for the position of President, Vice President, and Secretary shall be nominated by submitting a nomination letter containing the signature of one sponsoring member in good standing of The Section. The nomination letter must be postmarked no later than 30 days prior to the Annual Fall Meeting and sent to the Board of Directors of the Assistants’ Association. The Assistants’ Association Board of Directors will communicate the list of nominees to the entire Assistants’ Association membership no later than 15 days prior to the Annual Fall Meeting.
A candidate for President must have served one year as an Officer of the Assistants’ Association.
A candidate for Vice President must have served one year as a member of the Assistants’ Association Board of Directors.
In the rare occasion that a vacancy occurs in the Assistants’ Association Board of Directors and there is no clear line of succession, The Section Board of Directors shall appoint an individual to be the President of the Assistants’ Association.
Section 3.President
The President shall serve as a chairperson for the Assistants’ Association and shall have the following responsibilities
The President shall preside at all meetings of the Assistants’ Association Board of Directors and the Spring and Fall meetings of the Assistants’ Association membership.
The President shall supervise the Assistants’ Association Board of Directors and any committee of the Assistants’ Association.
The President is responsible for completing the requirements set forth by The Section Subsidiary Responsibilities – for convenience printed separately.
The President is responsible for updating and relaying information to the Assistants’ Association via The Section webpage, weekly e-mails, handbook, and other communication vehicles.
The President may appoint Vice Presidents-at-Large (up to three) to assist in various activities of the Assistants’ Association.
Section 4.Vice President
The Vice President is primarily responsible for reporting the financials of the Assistants’ Association.
The Vice President will oversee and assist the Tournament Director and the Sponsors and Marketing Director
At the annual Spring and Fall meetings, provide the Assistants’ Association members with the financial Profit/Loss statements
Section 5.Secretary
The Secretary is primarily responsible for recording the Minutes of the Assistants’ Association.
The Secretary must provide a summary of the meetings held by the Assistants’ Association Board of Directors to the section office and to the Assistants’ Association Board of Directors within 10 days of the meeting date.
At the annual meetings, provide the membership of the Assistants’ Association with a member count of Apprentices, Class A, and Suspended.
At the annual meetings, alert the membership of the Assistants’ Association to newly elected assistants, assistants obtaining head professional positions, pre-apprentices, and newly registered apprentices.
The Secretary will oversee and assist the Education Director.
Section 6. Vacancies
a)Procedure for vacancies during in-season. (In-Season is defined as starting at the Spring Meeting and ending at the Fall Meeting.)
In the event of absence or temporary disability of the President, the Vice President shall perform the duties of the President.If the President resigns, dies, or becomes totally incapacitated, the Vice President will succeed him/her.
In the event of absence or temporary disability of the Vice President, the Secretary shall perform the duties of the Vice President.If the Vice President resigns, dies, success the President, or becomes totally incapacitated, the Secretary shall succeed him/her and become Vice President/Secretary for the remainder of the term of office.
In the event of absence or temporary disability of the Secretary, the Vice President shall perform the duties of the Secretary.If the Secretary resigns, dies, or becomes totally incapacitated, the Vice President shall become Vice President/Secretary for the remainder of the term of office.
Members attending the Assistants’ Association Fall Meeting may remove an officer of the Board with a 2/3-majority vote.
b)Procedure for filling positions during the off-season.(Off-season is defined as from the Fall Meeting to the Spring Meeting.)
President shall be succeeded by the Vice President.
Vice President shall be succeeded by the Secretary.
Secretary will be appointed by the current officers of the Board of Directors.
If there are still vacancies in the officers of the Board of Directors, the current Officers on the Board will determine who will fill the vacancies.
If there is no one left to fill the Officer positions of the Assistants’ Association, the Section Board of Directors will appoint the President.The President will then follow Article IV Section 6.b.d.
ARTICLE V
BOARD OF DIRECTORS
Section 1.Composition
The Assistants’ Association Board of Directors shall be composed of:
President
Vice President
Secretary
0-3 Vice Presidents at Large
3 Directors
1 Honorary President
Section 2.Powers and Duties
The Assistants’ Association Board of Directors shall be entrusted with the management of the Assistants’ Association.
Section 3. Election and Service
a)The officers of the Assistants’ Association will appoint the three Director positions for one-year terms.The Director positions can be re-appointed for multiple terms.
The Three Director positions will be
Education Director
Tournament Director
Sponsors and Marketing Director
Vice-Presidents at Large will be appointed for 1-year terms at the discretion of the President of the Assistants’ Association.
Although not recommended, an Officer on the Board of Directors may hold one of the three director’s positions only if the Director position cannot be filled.
Section 4. Vacancies
The following is the procedure for filling vacancies for any reason in the Directors and Vice President at Large appointments
The President of the Assistants ‘Association with the approval of the Assistants’ Association Board of Directors will make the new appointments.
The successor will assume the remainder of the one-year term.
If the Honorary President position becomes vacant, it shall remain vacant until the next election.
ARTICLE VI
AMENDMENT PROCEDURES
Section 1.Amendments by the Assistants’ Association Board of Directors
The Bylaws may be amended at any Board Meeting where there is a minimum of 2/3 of the Board of Directors present. A simple majority is needed for the affirmation of a resolution.
The amendment must be presented to the Board of Directors by an Officer, Director, Vice President at Large, or Honorary President.
For the amendment to be voted on or discussed it must be “seconded” by another member of the Board of Directors.
As facilitator, the President shall have no vote unless his vote will break a tie.
Section 2. Amendment proposed at Annual Spring and Fall Meetings
Any member of the Assistants’ Association can propose an amendment to the Assistants’ Association Bylaws
The proposed resolution must be presented to the Assistants’ Association Board of Directors no later than 45 day prior to the Annual Meetings.
The voting membership shall receive a copy of the proposed resolution no later than 30 days prior to the Assistants’ Association Annual Meetings.
The member submitting the resolution may discuss the resolution on the floor for no longer than two minutes.
Any other member shall offer rebuttal or affirmation of the proposed resolution for no longer than two minutes.
A 2/3-majority vote is needed for the passage of the resolution and the resolution will go into effect immediately after passage.
Section 3. Final Authority
The Section Board of Directors has the final authority over any Bylaw Amendment
